If you send me an enquiry I will only hold and use your contact details to respond. If you proceed to book a course or a reflexology treatment I will then require explicit consent to hold your details and information. If you do not proceed I will erase all your information and contact details.
Your personal information - general data protection regulation (GDPR)
GDPR is bringing in new legal protection for personal information from May 2018. This tells you what
personal information I hold and why, and what your rights are. Once you have read it please complete and
sign the declaration of consent below.
Therapist’s Name/Identity: Teresa Lyons
Telephone No: 07032620973
Email address: firstname.lastname@example.org
Data Controller Contact Details: As above
The Purpose of processing Client Data
I hold and use client data in order to provide you with the best possible treatment options, support and
Lawful Basis for holding and using Client Information
The lawful basis under which I hold and use information is my requirement to hold your information for
‘Claims Occurring’ insurance which requires records to be kept for 7 years after last treatment.
As I hold special category data (i.e. health related information), the Additional Condition under which I
hold and use this information is for me to fulfil my role as a health care practitioner bound under the AoR
Confidentiality as defined in the AoR Code of Practice and Ethics.
What information I hold and what I do with it
In order to give professional reflexology treatments, I will need to ask for and keep information about your
health. I will only use this for informing reflexology treatments and any advice I give as a result of your
treatment. The information to be held is:
Your contact details
Medical history and other health-related information
Treatment details and related notes
I will NOT share your information with anyone else (other than within my own practice, or as required for
legal process) without explaining why it is necessary, and getting your explicit consent.
I will keep your information for 7 years in line with the lawful basis listed above.
I may contact you by email, phone, text or WhatsApp in relation to:
Reflexology information or information related to your health
Special offers and promotions (you may unsubscribe from this at any time)
Your data will not be transferred outside the EU without your consent.
Protecting Your Personal Data
I am committed to ensuring that your personal data is secure. In order to prevent unauthorised access or
disclosure, I have put in place appropriate technical, physical and managerial procedures to safeguard and
secure the information we collect from you.
I may contact you by email, phone, text or WhatsApp as outlined above
GDPR gives you the following rights:
The right to be informed: To know how your information will be held and used (this notice).
The right of access: To see your therapist’s records of your personal information, so you know what
is held about you and can verify it.
The right to rectification: To tell your therapist to make changes to your personal information if it is
incorrect or incomplete.
The right to erasure (also called “the right to be forgotten”): For you to request your therapist to
erase any information they hold about you
The right to restrict processing of personal data: You have the right to request limits on how your
therapist uses your personal information
The right to data portability: under certain circumstances you can request a copy of personal
information held electronically so you can reuse it in other systems.
The right to object: To be able to tell your therapist you don’t want them to use certain parts of
your information, or only to use it for certain purposes.
Rights in relation to automated decision-making and profiling.
The right to lodge a complaint with the Information Commissioner’s Office: To be able to
complain to the ICO if you feel your details are not correct, if they are not being used in a way that
you have given permission for, or if they are being stored when they don’t have to be.
Full details of your rights can be found at - https://ico.org.uk/for-organisations/guide-to-the-general-dataprotection-regulation-gdpr/individual-rights/.
If you wish to exercise any of these rights, please email – email@example.com
If you are dissatisfied with the response you can complain to the Information Commissioner's Office; their
contact details are at: www.ico.org.uk
if you don’t agree to your therapist keeping records of information about you and your treatments,
or if you don’t allow them to use the information in the way they need to for treatments, the
therapist may not be able to treat you
Your therapist has to keep your records of treatment for a certain period as described above,
which may mean that even if you ask them to erase any details about you, they might have to keep
these details until after that period has passed
Your therapist can move their records between their computers and IT systems, as long as your
details are protected from being seen by others without your permission.
I have seen this document and understand that you will hold and use my personal information, using it in
order to provide me with the best possible treatment options and advice in line with the statements above.
I have received a copy of this document.